Senior Project Coordinator
Company: WSP Global Inc.
Location: San Jose
Posted on: October 29, 2024
Job Description:
This Opportunity
WSP is currently initiating a search for a Senior Project
Coordinator Consultant to join our team in Oakland/Petaluma/San
Jose/San Francisco, California.
The Senior Project Coordinator will be involved in selected stages
of a project's life cycle (i.e. Initiation, Planning, Execution,
Monitoring and Control, and/or Closure) for consulting services
related to earth and environment projects including site
characterization and remediation, environmental permitting and
compliance, water/wastewater treatment, and mining. Most components
of this role will relate to engineering and/or environmental
consulting scopes. This project coordinator role will work closely
with project managers and technical managers and ensure the correct
delivery of projects within budget and schedule.
Your Impact
- Setting up and coordinating the project according to the
approach outlined in the WSP's Project Delivery Manual and in line
with established quality control procedures using Horizon (an
Oracle-based accounting system).
- Communicating with the project team to assist with the
monitoring and control of budgets, expenditures, and
schedules.
- Providing timely updates on project controls, progress and
forecasting trends to the Project Manager.
- Liaising with subcontractors and suppliers and helping with
preparation of subcontractor work orders and invoicing
payments.
- Creating and updating project budgets and schedules and
flagging issues to the Project Manager.
- Interfacing with the accounting team to ensure compliance with
client invoicing requirements, preparation of invoices and
assisting with facilitation of timely payment.
- Assisting with developing and tracking Health and Safety
requirements and associated plans.
- Coordinating project team communications, written and verbal,
and documenting client meetings, interactions and
activities.
- Identifying the need for and preparing change orders.
- Reviewing team resourcing requirements and preparing basic work
orders.
- Coordinating logistical requirements for the project team such
as travel and mobilization.
- Interacting with clients as required by Project
Managers.
- Coordinating preparation and distribution of project
deliverables.
- Assisting with preparation and submission of project
notifications.
- Ensuring project files are kept up to date using specified
document control system.
- Assisting with proposal writing and coordinating contributors
to proposals as needed.
- Coordinating project closing through archiving of project
documentation and coordination of lessons learned documentation,
client feedback documentation, sub-consultant evaluations and
project experience profiles.
Required Qualifications
- Bachelor's degree or similar work experience working with
consulting engineering project controls or other interface with
consulting accounting systems.
- 3-7 years of demonstrated post education experience or similar
work experience in project controls.
- Supervising other Project Coordinators.
- Basic knowledge of project management principles and PMI's Body
of Knowledge.
- Experience with Accounts Payable and/or Accounts Receivable
systems.
- Excellent organizational skills.
- Exceptional attention to detail and accuracy.
- Proven ability to meet tight deadlines, manage conflicting
priorities, and work well under pressure in a rapidly changing
environment.
- Strong interpersonal and communication skills.
- Ability to learn processes quickly and prioritize client
requirements.
- Strong team player, self-motivated and proactive thinker with
flexible can-do attitude.
- Excellent management or supervisory skills with respect to
other project control staff or teams.
- Excellent computer skills, including knowledge of Microsoft
Word, Excel, Project, and Adobe Acrobat Software.
- Previous experience working in an engineering consulting
business would be considered an asset.
- Previous experience in Oracle-based accounting or ERP
systems.
- PMP certification would be an asset.
- Experience in field / supply logistics and travel
bookings.
- Experience working in the mining or construction industries or
environmental/engineering fields.
- Proven track record of upholding workplace safety and ability
to abide by WSP's health, safety and drug/alcohol and harassment
policies.
- Ability to work schedules conducive to project-specific
requirements that may extend beyond the typical workweek.
- Occasional travel may be required depending on project-specific
requirements.
Compensation and Benefits:
WSP provides a comprehensive suite of benefits including medical,
dental, vision, disability, life, and retirement savings focused on
providing health and financial stability throughout the employee's
career.
Expected Salary: $75,000 - $90,000.
This position would be a NON-EXEMPT position and eligible for
overtime compensation (1.5 times hourly rate) under FLSA and
California law.
WSP USA is providing the compensation range and general description
of other compensation and benefits that the company in good faith
believes it might pay and/or offer for this position based on the
successful applicant's education, experience, knowledge, skills,
and abilities in addition to internal equity and geographic
location. WSP USA reserves the right to ultimately pay more or less
than the posted range and offer additional benefits and other
compensation, depending on circumstances not related to an
applicant's sex or other status protected by local, state, or
federal law.
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Keywords: WSP Global Inc., Lodi , Senior Project Coordinator, Accounting, Auditing , San Jose, California
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